What's one client communication tool or platform you find indispensable for maintaining strong client relationships? What specific feature makes it so valuable?

Question

In a world where client communication can make or break a business, discovering indispensable tools is crucial. For an E-commerce Entrepreneur & Managing Partner, HubSpot CRM with its automatic email sequences is a game-changer. Experts, including a VP of Strategy and Client Relations, share a total of nine insights in this article. Find out why Slack's organized channels for support are valued by a CEO and many more revelations.

Chris Bajda · Answer

Particularly with its automatic email sequences, HubSpot CRM is a true treasure for maintaining tight proximity to customers. I keep follow-up on points using this function; for example, I send a fast email when a client opens a proposal or even a reminder one week later to check in. These sequences are fantastic since they enable me to keep everything running organically without requiring continual reminders. Customers love the proactive approach since it keeps our interactions going ahead and helps them to feel really valued.
The engagement insights are also really remarkable for me. I can see who clicked a link, read an email, or perhaps checked out an attachment. This clarifies what grabs every client's attention so I may answer with exactly what they are seeking for. For instance, I know to provide more on particular kinds of updates if a client regularly clicks through on those subjects. Without adding more human labor, this mix of tailored follow-ups and data-backed tweaks has made my client contacts smoother and left clients feeling heard and prioritized.

Sophie Marasco · Answer

As a florist with over a decade of experience, I find WhatsApp Business to be indispensable for communicating with my clients. Its ability to streamline both personal and professional communication has transformed how I manage client relationships. One standout feature is its automated responses, which allow me to quickly acknowledge inquiries even during busy periods like Valentine's Day or weddings.
What makes WhatsApp Business particularly valuable is the way it supports multimedia sharing. I can send photos of floral arrangements in progress or offer suggestions for a bouquet by sharing reference images. This visual communication ensures that clients feel involved in the creative process and reassures them that their vision is being realized.
Additionally, the broadcast list feature allows me to send personalized updates to multiple clients about promotions, seasonal flowers, or delivery schedules. It keeps my clients engaged and informed without overwhelming them. This platform has truly become a lifeline for my business, helping me maintain strong, efficient, and personable connections with every customer.

Saumya M · Answer

One client communication tool I find absolutely indispensable for maintaining strong relationships is Slack. While it may seem unconventional for PR, its real-time messaging and integration features make it incredibly valuable for staying connected with clients, especially for fast-paced projects.
What I love about Slack is its ability to organize conversations into channels-so instead of having endless email threads, I can create dedicated channels for specific clients or projects. This helps ensure that communication is clear, concise, and well-documented, while reducing the noise of irrelevant conversations. The ability to share files instantly, tag team members, and quickly collaborate has been a game-changer. Plus, the @mention feature keeps everyone in the loop, ensuring no important updates are missed.
A recent example of how Slack made a difference was during a press event we coordinated for a new product launch. By using Slack's real-time updates and file-sharing capabilities, we were able to quickly respond to any client queries and share necessary documents without delay. It kept everything organized and ensured our clients felt heard and valued throughout the process.
By maintaining a direct, transparent line of communication, Slack has helped strengthen trust and build long-lasting relationships with our clients, allowing us to deliver on our PR objectives effectively.

Gavin Bent · Answer

Our go-to client communication tool is WhatsApp Business. It's great for maintaining strong relationships with clients because of its simplicity, accessibility, and personal touch.
The ability to send real-time updates, photos, and videos directly to clients is what makes it so effective. Clients love feeling involved in the process without needing formal emails or calls, which can sometimes feel impersonal or time-consuming.
This level of responsiveness and transparency has boosted client satisfaction, ensuring they feel informed and valued every step of the way. WhatsApp's read receipts and easy group chat functionality also help us stay on top of communication with multiple stakeholders when necessary.

Shehar Yar · Answer

One client communication tool I find indispensable is Slack. It's invaluable for maintaining strong client relationships because it fosters real-time, transparent communication. The specific feature that stands out is the ability to create dedicated channels for different projects or topics. This ensures clients have direct access to the right team members, enabling seamless collaboration and quick responses. It helps build trust, as clients feel informed and involved, and it streamlines communication in a way that's both efficient and personal.

Shreya Jha · Answer

One client communication tool I find indispensable is HubSpot. It offers a comprehensive CRM that streamlines communication, task management, and follow-ups, making it easier to maintain strong client relationships. The most valuable feature is its email tracking and automation, which allows me to track when a client opens an email or clicks on a link. This helps me time my follow-ups effectively and stay on top of client needs, ensuring nothing falls through the cracks. It also integrates well with other tools, making it a seamless part of my workflow.

Ashley Hassard · Answer

To me, the best tools for maintaining strong client relationships are those that transcend functionality and foster genuine connections. Platforms like Instagram, Facebook, and LinkedIn are indispensable in my design and fabrication business because they enable us to create a supportive, engaged community where clients feel they're part of something bigger.
On Instagram, for instance, the visual nature of the platform allows us to showcase not only our completed projects but also behind-the-scenes processes, highlighting the craftsmanship and care we put into our work. Features like Stories and Reels give us the opportunity to share real-time updates and celebrate milestones-ours and our clients'-making interactions feel authentic and immediate.
Facebook, with its groups and event functionalities, helps us create spaces for collaboration, feedback, and shared inspiration. Whether it's launching a new product or inviting clients to exclusive workshops, Facebook lets us bring people together in a way that feels inclusive and personal.
LinkedIn adds a layer of professionalism to these connections, helping us stay relevant in the industry while showcasing our values and expertise. By posting thought content, highlight recent collaborations, or engaging with client achievements, we demonstrate that we're invested in their success, not just their projects.
For me though, the true value lies in how these platforms humanize the client relationship. They allow us to connect beyond transactions, building trust and rapport that ultimately strengthen loyalty. When clients see themselves reflected in the work we share or the conversations we start, they understand that they're not just receiving a service-they're becoming part of a community that supports and celebrates them. That's the kind of connection no email or CRM alone can replicate.
In a world that's increasingly digital, the tools that bring a personal touch to client communication are the ones we'll always rely on.

Jeffrey Soto · Answer

Many agencies use a variety of tools to communicate and maintain strong relationships. However, some tools can overwhelm clients who may not use them natively in their businesses. What's meant to introduce seamless communication can yield frustrating client obstacles and experiences. The Google Suite of products is very common across many industries, enabling us to communicate effectively and with the most transparency.  From strategy documents and written content to video and written transcripts of meetings, Google's cloud-based system provides simple access and both clear and consistent visibility for all parties in the relationship for cross-departmental, cross-team feedback. There's no doubt this leads to clearer pathways to success and client trust and satisfaction.

Dinesh Agarwal · Answer

Slack has been indispensable for maintaining strong client relationships. Its real-time messaging keeps communication quick and transparent, while the organized channels help streamline conversations by topic. This ensures no detail gets lost, and clients feel consistently supported and valued.

9 Indispensable Client Communication Tools to Use

9 Indispensable Client Communication Tools to Use

HubSpot CRM: Automatic Email Sequences

WhatsApp Business: Streamlined Communication

Slack: Real-Time Messaging

WhatsApp Business: Real-Time Updates

Slack: Dedicated Channels for Projects

HubSpot: Email Tracking and Automation

Social Media Platforms: Building Community

Google Suite: Transparent Communication

Slack: Organized Channels for Support